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  1. Flexibility

While it might seem logical for a small business to stick to the traditional methods of data filing and retention – i.e. paper and filing cabinets, or possibly databases and physical servers if they particularly want to be high-tech, there are reasons to go for cloud-based solutions.

Using the cloud means that businesses are not limited by the size of their servers (or their filing cabinets) – the cloud grows with the company, allowing for greater flexibility and less tension when the growth is happening. This is only one of the many information technology solutions available.

  1. Disaster recovery

Disaster recovery is something which should be considered very seriously by every business, even if they live in a relatively low-risk area. The way the world is going, even if you live somewhere not prone to natural disasters, there is always the chance of an attack, and you need to be able to be sure that you can protect the data your business contains (after protecting yourself first, of course).

Where physical filing systems can be damaged or lost, cloud-based systems are immune to this kind of damage. This is not to say that they are infallible; but it is much harder to get to them than it is some form of physical information storage.

  1. Automatic software updates

Having to store data in a physical format means that businesses will have to be responsible about data storage and software updating, in order to keep the data which is being stored completely safe. Software updates include patches for difficult spots in the programming, and also contain the latest in recognising viruses and Trojan horses, so updating is a good plan.

Cloud-based storage does the updates automatically, leaving businesses with one less headache.

  1. Capital-expenditure Free

Physical storage is important in one particular sense – it involves hardware, and hardware (particularly the kind which needs to be updated to handle the growing business needs of the company) can be expensive. Cloud storage may not be free, but it is much cheaper than any hardware solution.

  1. Increased collaboration

All kinds of companies ask for collaboration from their employees, whether it be physically or just on the mock-up of a document. With physical storage, this can be a problem, as there are only so many ways to access a document. Cloud-based storage can be access from multiple points, and so documents can be worked on by several people simultaneously, making collaboration easier.

  1. Work from anywhere

Physical data storage isn’t completely useless when it comes to offsite working and remote logging-in, but it does make things more difficult. As was mentioned above, cloud-based storage allows for multiple access points, meaning that it is much easier to access it if working remotely.

  1. Document control

Physical data storage means that for collaboration to happen, a physical copy of the data in question needs to be passed around the group. This makes it vulnerable to outside influence, a factor which increases every time it is passed around. Cloud-based storage allows for people to access the data simultaneously, and it is always there when it is needed, so there is no need for extraneous communication.

  1. Security

Physical data storage is always vulnerable to being stolen or lost, particularly if it is in a mobile format. Cloud-based storage does not have a physical form, so while it is vulnerable to cyberattacks, it is much less vulnerable to physical loss.

  1. Competitiveness

Physical data storage is becoming a thing of the past – cloud-based storage is where companies need to be if they want to remain competitive on the technological front.

  1. Environmentally friendly

Cloud-based storage is receiving prominence currently because it is a much more environmentally friendly option than any physical options. There is no paper, no storage space, and the electricity use is scaled to your needs, not to a specific and undetermined mean.

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